Groups simplify sharing Workbooks or Datasets with multiple users. For example, if I want to share my financial data sets with all of the people in the accounting department, I can create an "Accounting" group and share everything with that one group rather than each individual every time. Summit provides automatic grouping options like All Admins and Everyone. These groups do not show up in your list of groups, but can be used and will auto-complete when using them.
Use the following steps to create a group:
- Select your username in the upper-right, and select Settings.
- Select Groups on the left side of the screen.
- Select Add Group and enter the name of the new group. Click outside of the field or press enter to create the group.
- Select the people icon
. - Add the members of the group individually by entering their email addresses and selecting whether they can edit the group or just view the group.
Now when you share with that group, Summit will automatically give access to each individual in the group.
Note: You can also make larger groups that are made up of the smaller groups already created. For example, if you want a group that includes all Pavement personnel, you could create a group called "Pavement" and then add the Pavement Inspectors, Pavement Repairers, and Pavement Managers groups to that master group without typing the names individually.
