The Pay Period window allows you to configure the start and end dates for pay periods. This window works in conjunction with the Employee Pay Period Type window in the Resources module and the Custom Calendars window in the System module.

The window is divided into two panes. The left pane lists the different types of pay periods used by your agency. For the type of pay period selected in the left pane, the right pane shows the beginning and ending dates of the pay period as well as the cutoff date (which is the date when employees' time must be entered for the pay period). The pay periods and cutoff dates are then used in conjunction with custom calendars to process time sheets in the Timesheets window.

Note: The Pay per Hours column is filled based upon the information entered in the Custom Calendars window for the Regular calendar. If no information is given in the Custom Calendars window, the values in the Pay per Hours column will be zero.

When you right-click a type of pay period in the left pane, the system displays a shortcut menu. This menu contains the common commands along with the following special command:

  • Initial Fill for a Year: This command fills the right pane with pay periods. When you select this command, the system displays a dialog box so you may specify the year. After specifying the year, the system displays the pay periods in the right pane. The default starting points for the different types of pay periods are as follows:
    • Weekly pay periods start on Sunday.
    • Twice monthly pay periods start on the 1st and the 16th.
    • The first pay period of the year starts on January 1st or the first day after the end of the previous pay period.
Note: If data already exists in the right pane when you select this command, the system will ask if you wish to overwrite the existing data. Click OK to overwrite the existing data or click Cancel.
  • No labels

Provide Feedback