To perform a reconciliation, first freeze inventory by following these steps:
- Open the Material Reconciliation window.
- In the Reconciliation pane of the Freezing tab, right-click and select Insert. The application displays a dialog box to select the classification codes of the materials to be reconciled.
- In the dialog box, locate the desired classification codes (expanding the hierarchy, if necessary). Select the classification codes by clicking the square beside the name of the material. Alternately, to select groups of codes, right-click a code and select the appropriate selection command.
- When you have selected all classification codes, click OK. The dialog box closes and the selected classification codes appear in the Class Codes pane.
- In the Reconciliation pane, right-click the newly inserted record and select Freeze Reconciliation. The system responds by halting all transactions involving materials with the selected classification codes and also enters today's date in the Date Started column.
- Click the
icon. The materials are now frozen and counting can begin.
Once the physical counting of the materials is complete, enter the resulting information as follows:
- Open the Material Reconciliation window.
- In the Reconciliation pane of the Freezing tab, locate the record for the open reconciliation and click the record to select it.
- Select the Count tab.
- For each record in the Count tab, enter the corrected amount of stock on hand and a unit cost.
- When all records are edited, select the Freezing tab.
- Click the down arrow in the Correction Reason column to display the available reasons for corrections and select the desired entry from the list.
- Right-click the record and select Complete Reconciliation. The application adjusts the amount of stock on hand shown for the selected materials in the application and unlocks the materials so transactions can occur.
