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- A field to enter the date.
- Work Orders pane: This pane lists all active work orders for the date shown at the top of the window.
- Tabs: The lower part of the window shows several tabs, most typically for example Labor, Equipment, Material, Additional PO and Contract Costs, Accomplishments, and Inventory Items.
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When the Work Orders pane of the Daily Log window is first displayed, it is blank. Click Click to display all work orders for your administrative unit that have one or more Day Cards for the date shown at the top of the window. You can change the list of work orders by using the Edit Selection command.
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- The work orders listed across the top.
- The labor resources listed along the side. The default list of labor resources is all employees in your labor shortlist. The unit for labor resources is hours.
- The Day Card amounts shown in the Total column.
- The account towards which the hours will be charged is indicated in the TRC column. (TRC stands for Time Reporting Code, and indicates the type of hours: , for example, regular, overtime, vacation, or sick, etc.)
- If the resource was used for a work order that is not shown, the hours are shown in the Other WO Hours column. To discover further information about this, click the displayed value. A new window will then open with information about the work performed for the other administrative unit.
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| Note: Day Cards cannot be approved unless the work order's account codes are valid. |
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| Note: You can change the units shown for a Day Card. (Initially, the default units are shown.) However, the system will attempt to convert the unit you selected into the default unit: and if a conversion is not configured, an error will result. You must select the default unit (or a unit that converts to the default unit) to approve and save the Accomplishment Day Card. |
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The Additional Costs tab of the Daily Log window shows a table of costs that are not for labor, equipment, or materials. Each row of the table shows a different cost type.
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- Edit Location by GPS: This command displays a dialog box so you can manually enter a location that you obtain from a GPS device. The dialog box contains four fields: two for longitude (from and to) and two for latitude (from and to). After you supply this information and close the dialog box, the system finds the route, mile point from, and mile point to values that correspond to the entered coordinates and displays them in the selected record.
- Find Inv Item: This command provides a computer-assisted way to change the inventory item of the currently selected record. It displays a dialog box, which lists all inventory items of the work order's asset type. To change the inventory item (in the underlying pane from which the Find Inv Item command was activated), select an inventory item and click OK. To exit this dialog box without changing the work order information, click Cancel.
- Insert All Inv Items from This Location: This command finds all inventory items within the route and mile point boundaries of the selected record and inserts each of them as separate records in this pane. The system inserts the name of an inventory item in the Inventory Item Name column as a hyperlink. You can click this link to display a new window with more detailed information about the inventory item.
- Insert Inv Item(s) from Map: This command displays the GIS Explorer window, from which you can select the inventory item(s) for which the selected work order will be performed. The active layer in the GIS Explorer window is the layer associated with the asset type that was selected when the work order was created: which means you will only be able to use the layer associated with the work order's asset type to select asset-specific inventory items.
Beside the GIS Explorer window is a pane that lists the inventory items selected in the GIS Explorer window. This pane provides a shortcut menu that is displayed by right-clicking the pane. This shortcut menu contains the common commands along with the following special commands:- Add to Selected WO: After selecting one or more inventory item records, this command adds the selected inventory items as records in the Location tab of the Completion window. The window remains open so you can select additional inventory items to add to the selected work order.
- Highlight Feature: This command causes the selected inventory item to be highlighted in the map.
- Insert New Inventory Element: This command is described below.
- Insert Location(s) from Map: This command behaves in the same way as the Insert inv Item(s) from Map command described above, with the exception that the Routes layer is the active layer. This allows you to select one or more locations where the selected work order will be performed.
Insert New Inventory Element: This command allows you to enter a new inventory element directly into the pane. When you select this command, the inventory elements attribute window is displayed. Complete this window and select OK to place the new inventory element in the Location tab.
Note Note: This command replaces the record you right-clicked to initiate the command. If this is not what you want to happen, first insert a blank record in the pane and then right-click this new record to select the command to insert a new inventory element. - Set From Offset by GPS: When the Online GPS Functionality feature is included in your application, this command is available. Provided the GpsGate Client is installed and running and has obtained a GPS fix on your location (as indicated by the green network symbol in the system tray), this command inserts your current location in the From Offset field of the selected record.
Set To Offset by GPS: This command functions similarly to the Set From Offset by GPS command described above, with the exception that it inserts your current location in the To Offset field of the selected record rather than the From Offset field.
Note Note: GpsGate Client is freeware that is available from Franson Technology AB. If you do not have it on your machine, the system will ask if you wish to install it when you select one of the commands. See your System Administrator for more information.
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The FEMA Information window is displayed when you right-click the hours value for a piece of equipment that is assigned to a work order that is marked as FEMA-related (that is, has a check mark in the FEMA Event column of the Work Orders pane) and select FEMA Details. (The work order is marked as FEMA-related in the Work Orders pane of the Day Cards window; you cannot edit this designation in the Daily Log window.)
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When Equipment Day Card hours are originally filled, the hours are also copied into a FEMA detail record, which is then shown in the FEMA Information window. After this initial filling, any change in the hours for the Equipment Day Card will not be reflected in the FEMA Information window. However, if you change the hours shown in the FEMA Information window, this change will be reflected in the Equipment Day Card (unless the Day Card is already approved, in which case the change is not allowed).
This is particularly important if you enter a Day Card by mistake. If you "delete" the Day Card by changing the hours to zero, this will not also delete the FEMA hours for the equipment. You will need to display the FEMA Information window and set the hours in this window to zero as well. Failure to do this step will result in errors in the Tabular report generated for FEMA reporting.
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