Right-click an employee's record in the Inventory tab and select Timesheet to open the Timesheet Display window. This window shows which work orders the employee is assigned to during the selected pay period. The shown work orders are based upon both approved and unapproved Day Cards.
The time sheet is composed of the following elements:
The left-most column shows the work orders to which the employee is assigned.
Note: You can click an underlined work order shown to display detailed information about the work order. The detailed information is shown in a new window, which also includes fields showing whether the different types of Day Cards exist. If Yes is shown in one of these fields, you can double-click it to display a new window with detailed information about the type of Day Card. This Day Card information window also provides a link to detailed information about the employee.- The TRC (Time Reporting Code) column shows the type of hours (regular time, sick time, holiday, etc.) that the employee worked.
- The top row shows the dates in the current pay period, with non-working days (for example, holidays and weekends) shown in red.
The "body" of the time sheet (the area between the left- and right-most columns, and the top and bottom rows) shows the hours that the employee worked on each day and for each work order. Hours with a green background are from approved Day Cards, while hours with a white background are from unapproved Day Cards. To approve all unapproved Day Cards, right-click in the window and select Approve All. To approve a single, unapproved Day Card, point to the cell showing the hours for the Day Card, right-click, and select Approve.
Note: For equipment repair orders, each cell is the sum of Labor Day Card hours across different WAC codes (for the same repair order, employee, day, and TRC code). Consequently, cell values are not editable; new records cannot be inserted into the table; and individual Day Card records cannot be approved or disapproved (although you can use the Approve All or Disapprove All commands). Additionally, since the cell shows the sum of several Labor Day Cards, the cell will only be colored green (indicating that the Day Cards are approved) if all Day Cards contributing to the summed value are approved.- The bottom row shows the total hours worked on each day.
- The right-most column shows the total hours worked on each work order.
When you right-click this window, the common commands are available. However, the Insert command works slightly different than is usual. When you select this command, the system displays a new window. This window shows the work orders that represent the overhead activities (as selected in your labor activity shortlist); the open work orders as shown in the Day Cards and Daily Log windows of any module; and the open work orders as shown in the Progress window of the Fleet Management module. Locate the work order you wish to add to the time sheet, click the row showing the order, and select OK. The selected work order will then be inserted and shown in the time sheet.
Also, an Insert Like command is available. This command works like Insert, except that the data in the Work Description column is copied to the new record. This allows you to select, and enter hours for, different TRC codes for a single work order.
