The Internal Job Orders Completion window displays information like location, amounts, and actual charges from Day Cards for job orders that are open and active in the time range set in the date fields. It also shows completed job orders that were closed during the specified time period. The elements of this window are:

Account Codes Pane

The Account Codes pane shows the accounting codes to properly categorize the costs associated with the selected job order.

Activities Pane

For the job order selected in the Job Orders pane, the Activities Pane shows the activities that need to be performed (or were performed) to complete the job.

Cost and Accomplishments Pane

The Cost and Accomplishments pane shows a summary of all labor, material, and direct report Day Cards. Each row of the table in this tab shows a different type of Day Card and provides summary information about that type. It also shows the number of Day Cards that are not approved, the earliest and latest dates of Day Cards, the actual cost incurred, and the number of employee hours used.

Job Orders Pane

The Job Orders pane shows all active and completed job orders for the time period selected. The following items are in this pane:

  • The equipment name is a hyperlink that opens a window with detailed information about the equipment from the Equipment Inventory window. Within this new window, additional links may be available to see detailed fuel history, job history, warranty information, and transfer history.

  • A check mark in the Completed column indicates that the job order is complete. The date that the job order was closed is shown in the Completion Date column. If you do not enter a date in this column before closing the job order, the date will default to the current date.

    Note: Once a job order is closed, you cannot edit the information shown for the job order. You must Re-open a Job Order to modify the information in the job order.

When you right-click on a job order, the system displays a shortcut menu. This menu contains the common commands along with the following special commands:

  • Approve All: This command approves all Day Cards for the job order selected, which allows you to close the job order.

    Note: Labor Day Cards that are for a date and time that fall within a closed pay period cannot be approved and saved in this window.
  • Assign to Accident: When a piece of equipment or vehicle is damaged due to an accident, this command allows you to associate the job order with the accident record. When you select this command, the system displays a list of accidents on file. Select the accident record and select OK to associate the job order with the selected accident. The system shows the identification number for the accident in the Accident ID field.
  • Delete Unapproved: This command deletes any unapproved Day Cards, which allows you to close the job order.
  • Unassign to Accident: You use this command to end the association between the selected job order and an accident record. The system will also clear the Accident ID field.
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