The Timesheets window allows you to create timesheets for personnel in your administrative unit. This is a two-step process:

  1. First select the asset type and display the list of employees for a certain time period.
  2. Then, for each employee, use the Timesheets command found by right-clicking the employee's record to display the time sheet for that employee.

When you open this window, it shows the employees of the selected status type(s) for the current time period for the administrative unit you selected when you logged on. You can select a different time period and/or status type (and click the icon) to display a different set of employees.

The Pay Period field is a drop-down list in the upper left corner. The list will not contain any entries until a pay period type is selected in the Employee Pay Period Type window and the dates corresponding to the pay period type are created in the Pay Period window.

Note: Since pay periods are administered by administrative unit, you must configure a pay period type in the Employee Pay Period Type window for each administrative unit.

Once these two windows are configured, the Pay Period field shows dates for the current pay period. (Previous pay periods are shown in the drop-down list. You can select one of these to enter time for a previous pay period.) Future pay periods are not available for selection.

Status Pane

The Status pane displays all available labor statuses (which are defined in the Labor Status window). Use this pane to select the status of the employees you wish to view in the Inventory tab. When this pane is displayed, it shows the selection(s) that you made the last time you used this window. A selected status is indicated by being highlighted in the table. To select (or de-select) a status, click the desired record of the table.

You can also select multiple statuses. If the records showing the desired statuses are next to each other, click the first record and then SHIFT+click the last record of the group. If the records are not adjacent, click the first record and then CTRL+click each additional record that you would like to select.

To de-select a record from a group of selected records, CTRL+click the record you wish to de-select. To de-select all records but one from a group of selected records, click the one record that you wish to keep selected. After changing what is selected in this pane (and then retrieving data and saving), the system will remember what you selected and will show the same selections the next time the pane is displayed.

Inventory Tab

The Inventory tab displays those employees that meet the criteria selected in the Status pane. The information in this tab is read-only. (To change any information, navigate to the Employees window.)

When you right-click an employee's record, the system displays a shortcut menu. This menu contains the common commands along with the following special command:

  • Timesheet: This command displays a new window that shows the work orders to which the selected employee was assigned during the time period shown in the Select Pay Period field in the upper left corner of the Timesheets window. The window also shows the amount of time that he or she spent on each work order for each day in the time period and the TRC code for the hours. If necessary, you can edit the hours that the employee worked if the hours are not yet approved. You can also enter overhead work orders and the hours that the employee worked on each overhead work order. See Timesheet Display Window for more information.
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