The Activities pane on the left side of the Performance Guidelines window shows the work activities used by your agency and the costs and other information associated with each activity.

Columns in the Activities Pane

The following list describes the columns found in this pane:

• Administrative Unit: This column shows the administrative unit that controls the Performance Guideline. Unless this column shows your administrative unit, the Performance Guideline is not editable.
• Activity: This column shows the name of the work activity to which the Performance Guideline applies.
• Contractor Cost: This column contains a cost value for the contractor. This value is used in calculating an overall unit cost as described in the description of the Calculate Costs command (see the following section).
• Daily Production: This is a calculated column that shows the number of units of the activity that can be accomplished in a standard day by the crew. This should always be set to be non-editable and is calculated as (the value in the Hourly Production column x Hours per Day [from the Base Calendar in the Setup Custom Calendars window]).

• Hourly Production: This is calculated by dividing the value in the Number of People column by the value in the Person Hours column. It is therefore the number of units of the activity that can be accomplished in an hour by the crew.

  Note: If the crew size is doubled, then the hourly production will also double unless the total hours per unit value is also changed.
• Labor Cost for this Admin. Unit: This columns shows the total labor cost to accomplish one unit of activity. It is calculated from the actual average labor costs per hour incurred by the employees in the administrative unit to which the user is logged in. They are calculated dynamically but are independent of other unit costs; they are mainly for comparison purposes only. However, the actual detailed unit costs in the Labor pane can be updated to these values by Updating Performance Guideline Unit Costs.
• LEM Cost: These three columns show the costs for labor, equipment, and materials. These values are editable but can also be updated via the Calculate Costs command (see the following section). This cost value is used in reporting and planning calculations.
• Material Cost for this Admin. Unit: Like the preceding column, this column shows the actual material costs per unit of activity as performed by the employees of the administrative unit you selected when you logged on.
• Number of People: This is a calculated column that shows the crew size used for performing the activity. It is calculated by summing the values in the Number in Crew column in the Labor pane.

• Person Hours: The value in this field is the time needed for one person to complete one unit of activity. For example, if the Person Hours column shows 10, this would indicate that one person would need 10 hours to complete one unit of the activity. However, it could equally indicate that, for example, 10 people could be deployed for one hour or five people for two hours to complete one unit of activity.

  Note: Some agencies prefer to use Hourly Production or Daily Production rather than Person Hours and so, in these cases, Person Hours becomes a calculated field from these columns.
• Unit Cost: This column shows the total cost (labor, equipment, material, and contractor) per unit of activity. This is editable but can also be updated via the Calculate Costs command (see the following section). This cost value is used in reporting and planning calculations. See Updating Performance Guideline Unit Costs for more information on how unit costs are calculated.

Right-click Shortcut Menu Commands

When you right-click a record in the left pane, the system displays a shortcut menu. This menu contains the common commands along with the following special commands:

• Override Parent Setup: When your administrative unit is not shown in the Administrative Unit column (which means that a local Performance Guideline is not configured), this command is available. This command makes a copy of the current guideline and severs the link to your nearest ancestor in the organizational hierarchy. You can then edit the copied guideline to customize it for your administrative unit.
• Note: This command does not create a new activity; it merely allows you to override a parent administrative unit's Performance Guideline for an activity, which allows a local definition to be used within your administrative unit. After selecting this command, the Administrative Unit column changes to show your administrative unit.
• Note: You can only edit Performance Guidelines that are overridden (that is, your administrative unit is shown in the Administrative Unit column in the Activities pane).
• Revert to Parent Setup: When your administrative unit is shown in the Administrative Unit column (which means that a local Performance Guideline is configured), this command is available. It replaces the local guideline for the selected activity with the guideline from your nearest ancestor in the administrative unit hierarchy (thus restoring the link). After selecting this command, the Administrative Unit column will show the administrative unit that is your nearest ancestor in the hierarchy that has a guideline define for the selected activity.
• Note: Once you "revert to parent set-up," you can no longer edit the Performance Guideline.
• Show Cost Aggregation: This command displays the Cost Aggregation Window.
• Show Descriptions – This command displays a new window. This window describes what the activity does and when it should be performed. It further provides a procedure for performing the activity along with the equipment and materials required. Note: If you wish to edit information shown in this window, navigate to the Activity Window in the System module, right-click the activity in the table view, and select Edit Descriptions.
• Calculate Costs: For the selected record in the Activities pane, this command fills the Labor Cost, Equipment Cost, Material Cost, and Unit Cost columns using data from the resources panes on the right. In particular, the costs are calculated as follows ("person-hours" are from the Activities pane; "number of people" is from the Labor pane; and "UC" stands for unit cost):